115 → 21 min
Median kickoff prep time per handoff (n=18 timed sessions).
See breakdown →Customers & pilot data
Real pilot results—not vanity metrics.
TaskMender pilots with 10–50 historical handoffs. Below: aggregate data from our pilot cohort.
Pilot cohort snapshot
12 US workspaces · 50 historical handoffs processed
118 missing-info flags
Across 50 handoffs—brand assets, copy, timelines, budget, approvers.
See chart →12 workspaces
Agencies, consultancies, and IT/MSP teams in the US (Bay Area, Austin, NYC).
Join pilot →Missing items found across 50 client handoffs
Aggregate gap detection from the TaskMender 50-handoff pilot batch.
Source: TaskMender pilot aggregate — 50 historical handoffs, 12 workspaces, US service teams. Count = handoffs where each gap type was flagged at least once.
What pilot PMs report
Feedback from delivery leads—company names withheld under pilot NDAs.
"We stopped rebuilding kickoff notes from email threads. PMs review the packet, not the inbox."— Delivery Lead, 14-person design agency (Bay Area)Agency workflow →
"Missing-info lists alone saved us two rounds of client back-and-forth on every project."— Partner, 8-person consulting firm (Austin)Intake automation →
"Engineers get ticket packets with context—not half a sentence in the helpdesk."— Ops Director, 40-person MSP (NYC metro)IT handoffs →
Pilot participant quotes verified by TaskMender customer success. Company names withheld per standard pilot NDA.
Processing volume by team size
Operational estimates from TaskMender's 9-step pipeline — scales with handoff volume, not one-off usage.
| Client type | Handoffs / mo | Docs & msgs / handoff | AI steps | Est. API calls / mo |
|---|---|---|---|---|
| Small agency (5–15 people) | 50 | 5–10 | 6 | 300+ |
| Mid-size agency (20–60 people) | 200 | 10–20 | 8 | 1,600+ |
| BPO / service team (100+ people) | 500 | 10–30 | 8–10 | 4,000+ |
Basis: TaskMender pipeline architecture (read → summarize → extract → gap check → tasks → owners → reply → brief → export). API calls = steps × documents per handoff × monthly volume.
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